Our top priority is the safety of our Club kids and our staff.

Our comprehensive health and safety approach is modeled around State and Federal safety recommendations and procedures for social distancing, sanitation and health.

Membership is a Privilege

Membership is open to children between the ages of 6 to 18 years without regard to race, color, religion or national origin.

Discipline and Conduct

If members conduct themselves in a disorderly fashion or disregard the rules of the Club, the Club’s staff or volunteers will discipline them accordingly. Referrals to outside organizations for assistance may be required, and suspension or expulsion from the Club may take place, if deemed suitable to the offense. The decision to discipline is in the sole discretion of the Club and may include, but is not necessarily limited to the revocation of membership privileges. The parent or guardian of the member who was disciplined will be notified as soon as possible of the problem and disciplinary action taken.

Bullying Policy

The Boys & Girls Clubs of the Midlands (BGCM) is committed to providing all members with a safe and civil environment. BGCM will not tolerate any form of bullying at any Club activity on or off Club property.

Bullying shall mean any written, electronic, verbal, physical or social act that willfully harms another. Aggravated bullying shall mean willful harm motivated by race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity, mental disability, physical disability, appearance or socioeconomic status.

Staff and volunteers who observe an act of bullying are expected to take immediate, appropriate steps to intervene. If the staff member or volunteer believes his/her intervention has not resolved the matter, they shall report it to his/her supervisor and document the incident in writing. The Club Director or appropriate staff member will inform the parent or guardian of any member who was observed as a victim or perpetrator of bullying if the issue has not been appropriately resolved. Depending on the frequency and severity of the conduct, intervention, counseling, correction, discipline and/or referral to law enforcement will be used to remedy the impact on the victim and change the perpetrator’s behavior.

Basic Rules and Guidelines

Guidance and discipline are essential to creating a learning environment that is positive, supportive, safe and effective. To create this environment, the following principles for conduct have been set for the Club:

  • Practice the Golden Rule! – Treat others the way you would like to be treated.
  • This is your Club! Take good care of it!
  • Use appropriate language.
  • Members should be respectful of adult staff authority at all times. Listen and follow directions.
  • Running is allowed only in the gymnasium or for designated activities.
  • Keep your hands, feet and other objects to yourself.
  • No chewing/eating/spiting Sunflower Seeds or gum in the Club

While it is not possible to list all of the unacceptable behaviors at the Club, the following are examples of actions that are not allowed and will result in disciplinary action:

  • Presenting a danger to oneself, other members, staff or Club Property
  • Bringing weapons or dangerous articles to the Club
  • Bringing tobacco, alcohol or drugs into the Club
  • Vandalism of Club property
  • Going into off-limits or restricted areas of the Club
  • Disobeying rules established for field trips and vehicle passenger safety
  • Stealing
  • Harassing other Club members, staff or volunteers
Member Pick Up

When necessary, identification of individuals may be required to remove children from the center.

Open Door Policy

The Boys & Girls Clubs of the Midlands has an open door policy. If your child/children leave the program/premises they are not under the supervision of the Boys & Girls Clubs of the Midlands staff.

Smoking Policy

The Boys & Girls Clubs of the Midlands and all its sites and grounds are smoke-free.

Informal Guidance

The Club and its staff keep identifiable information and personal conversations in strict confidence. However, certain information may be disclosed or communicated if it involves safety or legal matters.

Telephone Use

The Boys & Girls Clubs of the Midlands maintains telephone lines in each unit. The primary purpose of these lines is to conduct Club business. Calls by members will be allowed on Club phones  only in cases of emergency. Unless an incoming call is an emergency, a message will be taken rather than calling the child to the telephone. This policy is in place as to not disrupt the learning process. The Boys & Girls Clubs of the Midlands believes that member use of Club telephones is a privilege, not a right of membership and may be revoked at any time. Use of cellular phones is strongly discouraged. 


If your child, or children, wants or needs help we may refer you to an outside agency for assistance. The Club takes no responsibility for any information or assistance given to a member of their parent or guardian by any such outside agency.

Medicine Policy

It is the policy of the Boys & girls Clubs of the Midlands NOT to administer any prescription or non-prescription medicine to members at any time. Medications may be stored at the Club, but staff will not be able to administer the medications to a club member or child.

Health and Emergency Procedures

It is important that parents and guardians cooperate with the Health and Emergency Procedures. Our regulations are designed to protect the well being of all members.

In case of an accident or emergency involving a member, which requires medical attention, proper medical aid will be sought. The parent or guardian will be notified as soon as possible of any emergency and any medical attention administered to the member. In the event that expenses for medical services are incurred, it is the member’s parent or guardian’s responsibility to pat for all medical costs. Parents or guardians must promptly notify the Club of any phone number or address change so that they can be contacted in case of an emergency.

Dress Code

A member’s personal appearance is the primary concern of the member and his/her parent(s)/guardian(s). However, the Boys & Girls Clubs of the Midlands believes that members appearance should contribute to a positive learning environment. The Club’s administration will determine the appropriateness of dress of members.

The following general statement applies to all members and visitors:

The nature of a member’s appearance should contribute to a positive learning environment that is free from distractions and disruptions. This is the most important aspect of the Club’s dress code. If clothing color or style of dress disrupts the learning process, those members who wear those colors or styles will be loaned alternate clothing or be send home to change and their parents/guardians will be notified.

Appropriate dress for some activities and learning situations are not necessarily appropriate for others. The health and safety of the individual will not be compromised in favor of his/her personal appearance and attire.

The following list contains examples of items that are not allowed at the Boys & Girls Clubs under the Club dress code:

  • Halter tops, tube tops and fishnet shirts
  • Sagging pants or shorts
  • Bedroom slippers and pajamas
  • Hats, stocking caps, curlers, picks and bandanas
  • Items that staff consider distasteful or offensive

Clothing which displays writing that promotes drugs, alcohol, tobacco, sexual activity or violence is not allowed, nor is clothing with vulgar or derogatory wording.

Sunglasses may be worn inside only if a doctor prescribes them. Written verification is required.

Dress identified by the Boys & Girls Clubs of the Midlands as gang apparel is not allowed. Any item worn or carried to identify a person as a gang member is not allowed.


The Club may provide transportation to and from the Club or to and from certain scheduled activities. Transportation is provided using a Club vehicle or leased van/bus and only is available at approved locations that are designated specifically by the Club in advance. During transportation, members are responsible for conducting themselves in accordance with the same rules that govern all Club activities. Club transportation is a privilege not a right.

Field Trips

For most field trips, Club buses or vans will be utilized. Parents or guardians of members will be notified in advance if other transportation arrangements must be made in order for the member to participate in a field trip. In order for a member to attend a filed trip, a signed permission slip from the member’s parent or guardian must be received by the Club in advance. Unless the Club specifies otherwise, the member’s parent or guardian is responsible for transportation form the Club to the member’s home.

Personal Belongings / Lost and Found

The Boys & Girls Clubs of the Midlands is NOT responsible for any personal belongings that are lost or stolen at the Club. Please encourage your child, or children, to keep up with their belonging.

Articles lost or stolen are not the responsibility of the Club. Members must take home all projects and personal belongings each day. Lost and Found items are collected and kept for one week. To claim an item in question, it must be described to a staff member at the front desk. All unclaimed items will be donated.

Parents & Guardians

Food Program

Boys & Girls Clubs, with the support of USDA Food Program, provides a nutritious evening meal during the school-year and lunch during the summer. Completion of the Food Form is mandatory for all members. Your child will receive a meal each day at no additional cost to you.

Late Fee

Parents are expected to be timely in picking up their child from the Club. A late fee will be assessed per member on the following schedule:

16 minutes after the program ends – $5 per member

31 minutes after the program ends – $10 per member

46 minutes after the program ends – $15 per member

60 minutes after the program ends – $20 per member

(The member will not be able to return to the Club until the fee has been paid.)

Role of Parents or Guardians

Parents and guardians play vital roles at Boys & Girls Clubs of the Midlands. It is important that the parents or guardians be involved with the growth and development of each member. Parents are encouraged to volunteer at the Club. Our purpose at the Boys & Girls Clubs of the Midlands is to provide assistance to the parents or guardians with their children. You are the primary role model in your child’s life. By being involved with a child, you can instill moral values, gain trust and share love. If a problem arises, please direct your concerns to a staff member. To schedule an appointment to discuss and resolve the matter, call the Club’s Club Director.

Parent Grievance, questions, or concerns

The Boys & Girls Clubs of the Midlands supports open communication with parents and guardians. If a parent has a grievance, question or concern, the parent or guardian should speak directly to the Club Director.

If the parent or guardian doesn’t feel their grievance, question or concern was addressed or answered they may contact the following people in the order listed below:

  • Chief Professional Officer
  • President/Chief Executive Officer
Children Excluded Due to Illness

The following are the guidelines for BGCM staff to use to exclude children from the program due to ilnness:

  1. A member with a temperature of 100 degrees or more.
  2. Red eye which has purulent drainage. (Purulent means a thick, white, yellow or green drainage – this is an indication of a bacterial infection).
  3. Vomiting.
  4. An undiagnosed rash/skin lesion (a not form the health care provider stating the rash is not contagious will allow return to the program).
  5. Diarrhea which includes stomach cramps (usually three episodes or more).
  6. Questionable illness or injury which appears to require evaluation by a health care provider.
  7. Members with confirmed strep are to take meds 24 hours before returning to the program.

BGCM staff may make general assessments but are not able to diagnose conditions.


In questionable cases, the program may request a statement from the health care provider.

Members are able to return from a contagious disease when fever free without fever-reducing medication. It is a recommendation that a member’s fever be normal for 24 hours before returning the program.

There may be exceptions to these guidelines when there is a widespread illness or disease.

Five Program Areas

Our Clubs provide diverse activities that meet the interests of all youth. Our Clubs implement five Core Programs that engage young people in activities with adults, peers and family members that enable them to develop self-esteem and reach their full potential. The five Core Program Areas provide a frame work for programming in the Boys & Girls Clubs of the Midlands. The five Core Areas that our Clubs offer are listed below.

Character and Leadership Development

The Character and Leadership Development Core Program Area empowers youth to support and influence their Club and community, to sustain meaningful relationships with others, to develop a positive self-image, to participate in the democratic process and to respect their own cultural identities as well as those of others. Examples: “TEENSupreme” Keystone Clubs, Torch Clubs, Youth of the Year, leadership training for junior staff, community service projects, town hall meetings, youth councils, etc.

Education and Career Development

The Education and Career Development Core Program Area enable youth to become proficient in basic educational disciplines, to apply learning to everyday situations and to embrace technology to achieve success in a career. Examples: POWER HOUR, homework help, The Ultimate Journey, tutoring, newspaper clubs, puzzles, educational games (Scrabble, Boggle, Trivial Pursuit, Voyagers, etc.), motivational reading programs, typing skills and internet exploration. Quality of life can be improved by using computer technology.

Health and Life Skills

The Health and Life Skills Core   Program Area develops in youth an understanding that positive behavior can nurture their own well-being, can help set personal goals and can help them live successfully as   self-sufficient adults.  Examples: SMART Moves, Street SMART, SMART Girls, Passport To Manhood, Youth for Unity, Triple Play, Money Matters & Teen Initiatives

The Arts

The Arts Core Program Area enables youth to develop their creativity and cultural awareness through knowledge and an appreciation of the visual arts, crafts, performing arts and creative writing.  Examples: Drawing, dance, festivals, painting, photography, puppetry, sculpture, storytelling, woodworking.

Sports, Fitness and Recreation

The Sports, Fitness and Recreation Core Program Area develops in youth fitness, positive use of leisure time, skills for stress management and appreciation for the environment and social skills.  Examples: Team sports (baseball, basketball, football, soccer, volleyball); Individual sports (track and field, tennis, golf, gymnastics, martial arts, wrestling); Tournaments (billiards, table tennis, board and table games); Fitness testing, aerobics, relay races, athletic leagues and games room activities.

The individual core services areas all have rules and regulations specific to that area that must be followed in order for members to participate in programming.  All of these areas have their specific rules and regulations posted!

Use of Technology

Parent and member consent are required before your child receives Stay Safe! Online or NetSmartz instruction and testing. Members must pass the test in order to access the internet. This program is based upon clear guidelines and six Boys & Girls Clubs of the Midlands computer lab agreement:

  • Always be respectful of others
  • Never give out personal information
  • Always remember you are responsible for what you do online
  • Always follow the computer lab supervisor’s instructions
  • Never agree to meet in person with people you talk with online
  • Never visit “off-limits” web sites.

Failure to uphold these agreements could result in a warning, suspension or revocation of the member’s online privileges. You will be notified if there are any violation incidents and given the option of restricting your child to non-internet computer use.

Please speak with your child about the importance of respecting the Boys & Girls Clubs of the Midlands Stay Safe! Online or NetSmartz agreements.